How to Export and Import a User Profile in Dragon Naturally Speaking

Dragon NaturallySpeaking is a powerful dictation software, and creating a personalized user profile is key to getting the most out of it. But what if you need to move that profile to a new computer, share it with a colleague, or simply create a backup? That’s where exporting and importing come in.

Exporting User Profiles:

  1. Open Dragon NaturallySpeaking.
  2. From the DragonBar, click Profile > Manage User Profiles.
  3. Select the user profile you want to export.
  4. Click Advanced > Export.
  5. Choose a destination folder for the exported profile. You can create a new folder if needed.
  6. Click OK to confirm and begin the export

Importing User Profiles:

  1. Open Dragon NaturallySpeaking.
  2. From the DragonBar, click Profile > Manage User Profiles.
  3. Click Advanced > Import.
  4. Navigate to the folder containing the exported profile.
  5. Select the profile folder (not the individual files within it) and click OK.
  6. Choose whether to overwrite an existing profile with the same name or import as a new profile.
  7. Click OK to confirm and begin the import.

Additional Tips:

  • Exporting backs up your entire profile, including custom words, grammar settings, and dictation commands.
  • Imported profiles overwrite existing profiles by default.¬†Choose “Import as a new profile” to avoid unintentional data loss.
  • Sharing profiles with others only works if they have the same Dragon version. Profiles are not compatible across different versions.
  • Consider storing exported profiles on a USB drive or cloud storage for safekeeping.
Conclusion

Exporting and importing Dragon user profiles is a simple and powerful way to stay productive and keep your customized dictation settings accessible. By following these steps and considering the additional tips, you can easily move your valuable voice commands and customizations to any compatible Dragon environment.

Frequently Asked Questions
Can I export multiple user profiles simultaneously?

Yes, you can. Follow the same steps, but ensure that you select multiple profiles during the export process.

Are there any compatibility issues when importing profiles across different Dragon NaturallySpeaking versions?

Generally, profiles are compatible across versions. However, it’s recommended to check for any specific compatibility notes in the software documentation.

Can I export and import custom vocabulary along with user profiles?

Yes, the export/import process typically includes custom vocabulary and other personalized settings associated with the selected user profile.

What happens to my existing profile when I import a new one?

Importing a new profile does not overwrite or delete existing profiles. It adds the imported profile to the list of available profiles.

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